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10 ways to ensure you have the best possible course registration for your students

06 / 12 / 2017 Murthy

An essential part for all students who have enrolled in programs offered by the college or university is the completion of registration leading to the semester. New students, transfers, and continuing students leverage online registration system in different ways. From course scheduling to report card, 21st-century students expect quick, ease of access to a variety of services. 

Student registration and enrolment is designed to be a simple process that ensures that students have enrolled for the course of study that serves the complex needs of students and best fits their academic interests. Once the course registration is completed students will be connected to the courses listed in the schedule of classes and their automatic access to the course materials.

Leveraging the course registration process requires delivering a serendipitous online experience to ensure that students pursue the best possible courses to reach their educational goals and to support the institution’s efforts to continuous quality improvement and enroll more students. Lesson planning software allows you to plan and structure your course resources including a syllabus, and other study materials effectively.

Implementing the best course registration system enhances student’s academic experience throughout their lifecycle, support robust approval workflows, and ensure a competitive advantage for institutions.  Now is the time to enable an advanced course registration platform, beginning with the following ten steps to deliver a new generation student registration experience.

1. Course selection

Students are unsure of what courses to select to satisfy degree requirements prior to registering online. Advanced search options in the course catalog enable students to search the course database containing the up-to-date course schedules and description which are offered by the institution in a term. Sophisticated student course registration and system eliminates the risk of repeating course registrations.

2. Course section

Each course is divided into different sections due to classroom capacity constraint and number of students registered for the course. Students can choose between the sections which are housed under different courses.  

3. Credit load

All the courses are assigned credits which carries a load spread over the term. For each course, students have to commit about 12-15 credit hours a semester, with a maximum of 18 credits. Online course registration enables students to select a minimum of 12 credit hours that’s required for achieving academic success and keeping good health and balance in your life.

4. Pre-requisites

There are specific prerequisites or restrictions listed for registering a particular course of study. Students should review the rules regarding the pre-registration requirements. Course registration will not let students register for the course if they have not completed the requirements in a prior term. 

5. Meeting pattern 

Students are allowed to set up a new meeting pattern for classes scheduled in rooms. 

6. Self-scheduling

Each class is scheduled in different rooms by different instructors. Today’s students are active learners with a do-it-yourself attitude, and it syncs nicely with a self-service online registration system. Student self-scheduling tools put students in the driver’s seat to meet their own scheduling preferences online instead of using the busy institute resources. It provides students with the ability to schedule classes and also choose the faculty teaching the course according to their preferences. This will also ensure maximum utilization of classrooms and minimizes scheduling conflict and overlap of courses.

7. Add/Drop courses

Online course registration enables students who are enrolled for the current semester to add or drop courses for each term within the designated registration period and with the appropriate advisor approval.

8. Advisor approval with comments

Once the course registration is submitted by students, course advisor will review the course selections of students in the course registration software and verify they are taking the appropriate classes and reasonable course load to meet the graduation requirement. The advisor can approve or deny specific courses for registration and include explanatory comments.

9. Online fee payment

Automatically generate an invoice for each study period which contains the details of course registration and fee summary to ensure the financial obligations to the institute is met by the relevant due dates. Students can make online fee payment for courses registered during the term with the approval of the academic advisor. 

10. Notifications

Get automatic notifications for course registration by email and messaging. Real-time status tracking of advisor approval for the registered courses enable students to get information about eligibility for registration on the desktop and mobile devices. 

The bottom line is that an automated course registration platform delivers a better student experience and better student retention. Modern students can register for courses independently in convenient mobile locations and stay on a clear track toward their graduation. An additional area of impact is the student evaluations of teaching and course quality using course evaluation software. The collective feedback of students on teaching will get higher response rates and increasingly thoughtful responses to survey questions and deliver more personalized and engaging student experience. With the right platform, it gives more reasons for students to choose your institution.

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