Meeting Management Software for higher education
Meet the collaborative meeting platform that transforms meetings into productive workspaces that you’ll never miss to attend.
Meeting schedules made simple
Eliminate scheduling meetings back and forth with unwanted repeated emails and create schedules just in less than 60 seconds with Creatrix's robust meeting management software!
Simply tap the date, enter whereabouts, add users/groups with their real time availability, and send it for approval, all in a single go. Our AI-built meeting software intelligently alerts scenarios with potential time, room, or space conflicts.
Do more with Creatrix:
- Creation of floor plans for recurring meetings
- Track MoM and make announcements
- Capacity-specific bookings for smarter meetings
Intelligent meeting tools
Get your team together, from start to finish! Give your alumni, students, instructors, and staff a seamless meeting experience. Drop and receive essential notifications and information before, during, and after the meeting, using the mobile app.
Gain access to valuable attendee data and meeting analytics to better understand your audience. Invite countless participants, assign pre/post-meeting tasks, set unique agendas, and take meeting decisions with instant results on hand!
Do more with Creatrix:
- Perform survey and decision voting
- Multi-selection meeting model
- Meeting highlights pop-ups for better experience
Contact-free slot booking
Use our flexible slot booking feature to add multiple meeting types including one-on-one advising and other group meets. With available slots right in front of them, students and attendees will thank you for making meetings a breeze.
Our platform seamlessly syncs to your Google or Office 365 calendar. Are you in a different time zone? Creatrix’s meeting management simplifies international meeting planning by automatically synchronizing with everyone's time zones.
Do more with Creatrix:
- Embeddable calendar widget
- Direct link sync
- Google and Office 365 calendar integration
Manage and connect effectively
Connect, collaborate, stay updated, and make collective decisions! Our meeting management software is highly configurable, with personalized calendar options and workflows for coordination between departments.
Inquire about the action log of the meetings done, follow up, and do much more through the interactive dashboard. Manage the user roles as Organizer, Guest, and Approver and trigger notifications to attendees via email or messages.
Do more with Creatrix:
- Automated sequences to trigger emails
- Group meeting links for easy collaboration
- Edit the agenda list and have a thread discussion
Structured agendas
Create agendas from the scratch or use a template from a prior meeting to provide your meeting direction, support, and context.
Ultimate attendee management
Make meetings more productive by taking participants' attendance through the Invited Board. View attendance and attendee logs using an automated tracking feature.
Brainstorm together on notes
Creatrix meeting management software keeps a complete history of meeting notes, so you'll never forget anything that was discussed.
Show up prepared
Get prepped up by reviewing previous notes and encouraging everyone to drop in suggestions to the meeting agenda with a single click.
Secured and tight
Building protocols with our data processor to maintain compliance, so all sensitive attendee data remains private and secure.
Catch up quickly
Record action items in one place to ensure that your team has clear objectives. Allow organizers to monitor them based on the priorities set.
Gather feedback
Discuss thoughts and suggestions to make your meetings better. By automating feedback requests, Creatrix makes it simple to request feedback on meetings!
Reminders automated
Never be late. Reduce no-shows with our deeper analytics, and send automated reminders to attendees and guests along with meeting specifics
Gain meeting insights
Get a consolidated perspective of the usage analytics and real-time reports! Create and share them using the Creatrix meeting management solution!
What is a Meeting Management System for Higher Education?
A Meeting Management System for Higher Education is a software solution designed to streamline and optimize the process of scheduling, organizing, and managing meetings in educational institutions. It provides tools and features to facilitate efficient communication, collaboration, and decision-making among faculty, staff, administrators, and other stakeholders.
What are the key features of a Meeting Management System for Higher Education?
Common features of a Meeting Management System for Higher Education include:
- Meeting scheduling and calendar integration
- Agenda creation and distribution
- Participant invitations and RSVP tracking
- Document sharing and collaboration Minutes and action item management
- Automated reminders and notifications
- Attendance tracking
- Reporting and analytics
How does a Meeting Management System benefit higher education institutions?
A Meeting Management System offers several benefits to higher education institutions, including:
- Streamlined meeting scheduling and coordination, saving time, and reducing conflicts. Improved communication and collaboration among stakeholders through centralized platforms.
- Enhanced organization and distribution of meeting agendas, documents, and minutes.
- Automated reminders and notifications, ensuring participants stay informed and prepared.
- Efficient tracking of attendance, action items, and follow-up tasks.
- Enhanced reporting and analytics for evaluating meeting productivity and effectiveness.
Can a Meeting Management System handle different types of meetings?
Yes, a Meeting Management System can handle various types of meetings in higher education institutions. It can accommodate faculty meetings, departmental meetings, committee meetings, board meetings, and other specific meeting types. The system allows for customization in defining meeting categories and associated workflows.
Is it possible to integrate a Meeting Management System with other systems?
Yes, integration with other systems is possible depending on the capabilities and compatibility of the Meeting Management System. Integration with calendar systems (such as Google Calendar, and Microsoft Outlook) and communication platforms (such as email, and instant messaging) can streamline data exchange and ensure seamless collaboration.
How secure is the data in a Meeting Management System?
Data security is an important aspect of any software system, including a Meeting Management System. These systems employ security measures such as encryption, user authentication, access controls, and regular backups to ensure data protection. It's important to choose a reputable system provider that prioritizes data security and complies with relevant privacy regulations.
Can a Meeting Management System generate meeting minutes and reports?
Yes, Meeting Management Systems typically provide features to generate meeting minutes and reports. These systems allow administrators or designated users to capture and document meeting discussions, decisions, and action items. The generated minutes can be shared with participants and stakeholders, and reports can be generated to analyze meeting trends and outcomes.
How easy is it to learn and use a Meeting Management System?
The ease of learning and using a Meeting Management System can vary depending on the specific system and its user interface. However, modern systems are designed to be user-friendly, with intuitive interfaces and straightforward workflows. Training and support materials are usually provided by the system provider to assist administrators and participants in effectively utilizing the system.
Can a Meeting Management System support remote or virtual meetings?
Yes, many Meeting Management Systems can support remote or virtual meetings. These systems often integrate with video conferencing platforms or provide built-in communication features to facilitate virtual meetings. Participants can join meetings remotely and collaborate using shared documents and discussion tools.
Is it possible to customize a Meeting Management System?
Yes, it is possible to customize a Meeting Management System, including the one provided by Creatrix Campus. The system can be tailored to meet the specific needs and requirements of educational institutions. Institutions can customize meeting templates, agenda formats, participant roles and permissions, notification settings, and reporting options. It can integrate with other modules or platforms, such as email and calendar systems, to streamline meeting scheduling and communication. Customization ensures that the Meeting Management System aligns with the institution's existing meeting processes, improves efficiency, and enhances collaboration among participants.
